Wine Logistics Manager (Wine Jobs: Management & Administration)

  Hand Picked Hotels

  Sevenoaks, Kent, United Kingdom, England

Hand Picked Hotels was founded in 2001 by owner, Chairman and CEO, Julia Hands MBE. Julia’s love of historical buildings, the English countryside, local food and good wine inspired her dream to own a collection of hotels that would celebrate these passions and invite others to share in them.

Today, the family-owned group has 21 unique luxury country houses and coastal retreats, each hand picked for their individuality. Architecturally distinctive and quintessentially British, every hotel boasts an extraordinary location from Scotland to the Channel Islands, offering breathtaking views from vast countryside to expansive beaches, to lush woodlands.

Dedicated to creating unique and enchanting stays, curated personalised service runs through the heart of every hotel. Whilst each hotel is individual, each property fulfils the company values of family, individuality, community and care, with a team commitment to aiming higher and delight their guests with magical experiences that offer a true escape from the every day.

Hand Picked Hotels is seeking a highly organised and detail-oriented Wine Logistics Manager to oversee the logistics of our reserve wine stock stored in a bonded warehouse. This role involves managing the inventory, movement, and delivery of wine stock across hotel locations, as well as coordinating group purchases and bulk dispatches for activations and wine-by-the-glass initiatives.

This role will report into the Group Finance Controller and involve working very closely with the Head of Wine and Sommeliers in the Group to ensure we can successfully deliver and exceed our guest experience and brand standards in line with our philosophy and vision for Hand Picked.

About the Role

• As Wine Logistics Manager you will oversee the turnover of reserve wine stock, ensuring optimal inventory levels and minimising waste and out-of-stocks.
• Conduct regular stocktakes of central wine inventory to maintain accurate and compliant records.
• Maintain detailed and up-to-date documentation of wine inventory, including receipts, dispatches, and usage tracking.
• Coordinate the purchase and dispatch of wine stock to all Hand Picked Hotel locations, including customs clearance where needed, ensuring timely and accurate deliveries.
• Verify incoming stock against purchase orders and promptly address any discrepancies.
• Liaise with bonded warehouse providers to ensure smooth and efficient operations.
• Coordinate the procurement of group wine purchases for activations, ensuring stock is available and delivered as required.
• Maintain strong relationships with UK wine suppliers to ensure access to high-quality and competitively priced stock and to support strategic purchasing and activation planning.
• Stay informed of market trends to recommend stock selections that align with brand objectives.
• Define standards and ensure standards are communicated and followed for the set-up of wine products in HPH systems (ProcureWizard, ePOS.
• Produce regular reports on stock levels, turnover trends, and logistics performance, providing insights for decision-making.
• Analyse logistics data to recommend strategies for enhancing efficiency and reducing costs.
• Most of all we will want you to be inspired, have fun and enjoy being part of our Passionate Hand Picked Team.

About you:

• Proven experience in logistics, inventory management, or a related field, preferably in the wine or hospitality industry.
• Minimum of WSET Level 3 certification or an equivalent qualification in wine and spirits
• Advanced proficiency in Microsoft Excel for data analysis, inventory tracking, and reporting.
• Strong knowledge of stock management software.
• Excellent organisational and problem-solving skills, with keen attention to detail.
• Effective communication and interpersonal skills for collaboration with diverse stakeholders.
• Comprehensive knowledge of the UK wine market and its suppliers is essential.
• Familiarity with bonded warehouse operations and alcohol distribution regulations is advantageous.
• Ability to build and foster strong working relationships with colleagues of all levels including senior management.
• It is essential you have excellent communication and influencing skills, both written and verbal.
• Ability to travel to our properties in the UK and Channel Islands as required.

Company Benefits

• An excellent salary package, company mileage paid.
• This is a Full-Time role primarily working on a Monday – Friday 9am – 5.30pm basis however flexibility will be required.
• Company pension scheme with a generous employer contribution
• Life assurance scheme.
• Employee Assistance Program to support you with whatever life throws at you.
• Company Sickness Scheme Benefit.
• 28 days holiday per year including bank holidays, increasing to 33 days including bank holidays with length of service.
• Forward career progression, with access to our In House and external training programs, including apprenticeships up to level 7, which are all supported by our learning and development team.
• £30 staff stays with Hand Picked Hotels per room Bed & Breakfast & 25% discount on all food & drink. Yes, it’s as good as it sounds!
• Annual loyalty awards (like afternoon teas and overnight stays)
• Online retail discount platform offering thousands of savings with high street retailers and restaurants as well as a health and well-being platform.
• Opportunity to make lifelong friendships and be part of team that celebrates Diversity and Inclusion.